Well the dates are totally open atm, but I am seeing them Monday and will ask for late July, early August. This is because of the weather and that's what everyone had agreed to so far. If everyone thinks that another time would be better then please let me know and I will do it for that date.
Just tell them that customers with lots of money are a GOOD THING. That's right - customers + money = good. Being unhelpful, obstructive and totally unwilling to come to any kind of agreement = bad.
We really tried with them, but I personally have never encountered any business so determined to put its customers off.
We asked for the track for the day. They said, fine - back in September - and even quoted us a price. Then when we went to confirm and put down the deposit, they acted like we had just burned down their house. Woman couldn't even find the email SHE had sent us or our original. Then they said if we bring our own karts, provided our own health and safety officers, do our own risk assessment and coughed up for our own insurance, we could hire the track (and just the track). We said, no, we'd like to hire your whole centre, karts, officials, the lot - for a whole day... How much? They said - you can book an arrive and drive or ONE endurance event (40 minutes track time per driver). We said no, we want to hire your whole centre for the whole day... How much? They said, no, we could do arrive and drive or ONE endurance event... We gave up...
Ok, had my meeting with the Pontypool Kart Centre and it went very well. They have agreed to let us have the track for the whole day for just £1200
The track time is from 11:00 am to 5:00 pm, so that is 6 hours racing, which if say 30 of us go, it will be just £40 each for 2 hours track time each!!! Also they have just upgraded the karts from 160bhp to 200 bhp. There are a maximum of 10 karts on the track at the same time and we can run any kind of event we like. They do an iron man challenge, so we could do that and then an endurance and maybe some sprint races. We will work out the details when we know the numbers.
They want us to pay a £300 deposit, so I will need to get some numbers very soon and a small deposit from each of you. I will update the OP with the new details asap.
Also, we can have July 25th or any time in August, so I will run a poll.